Process to Register Birth Certificate in Haryana

Process to Register Birth Certificate in Haryana

Birth Certificate

Birth registration has been done in the State of Haryana as per Birth & Death Registration Act and Haryana Birth & Death Registration ruling. Accordingly every Birth is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms.

When the Birth has taken place in a house

The head of the house in which a birth has taken place or nearest relative of the head of the House or oldest person in the family or AnganwadiSewika or Chawkidar should inform the concerned registrar:

When the Birth has taken place outside the house

When occurrence took place in a Sadar Hospital/Sub-Divisional Hospital/Medical College Hospital/Referral Hospital people will get certification of Birth from the same concern as the deputy superintendent of the hospitals and officers In-charge of referral hospital and PHCs are denoted as registrar for their jurisdiction.

In Maternity Home and other like Institution: Medical officer In-charge is responsible to inform the occurrence to concerned Registrar and will obtain birth certificate from the registrar and hand it over the person. The medical officer In-charge can take a self addressed stamped envelop from the beneficiaries at the time of discharge of patient.

In a Jail: Jail In-charge is informer.

In a Dharmshala, Boarding House etc: Person In-charge is informer.

In a Moving Vehicle: Person In-charge of the Vehicle is informer.

Found deserted in a public place: Headman of the Village/In-charge of the local police station are informer.

If a baby is born to a family who has come from a foreign country and has moved to India with the motive to settle down in India, the birth registration can be done within sixty days of their arrival to that place. It will be treated as if occurrence has been taken within 21 days.

Birth Certificates in Haryana are issued by the Local concern PHC./CHC (list attached) for rural area and M.C. for urban area, within 7 days from the date of receipt of prescribe application form from the applicant. After a short enquire registrar will register the case and provide the certificate. In case of Birth took place in Moving Vehicle, Registration will be done in the first place of halt of the vehicle.

Documents Required:

Application on a prescribe form.

Proof of Birth of the person in respect of whom the certificate is required.

Affidavit specifying place, date and time of birth of the person.

Copy of Ration Card/School leaving certificate, if any, showing date of birth (in the case of birth certificate only)

All documents to be attested by a Gazetted Officer

Note: After one month to maximum one year of the event an affidavit may be asked by the authority as per the situation.

Additional Information

Fee for obtaining the copies of certificate

No fee is required for certificate but every duplicate copy cost Rs 5/- each.

Rules for registering after due date
There is a prescribed rule and fee structure for late registration and submission of required documents, after that permission from a competent authority has to be obtained.

Procedure of Late Registration

A birth can be registered after 21 days but before 30 days of occurrence on payment of late fee.

A birth can be registered after 30 days but before 1 year of occurrence after obtaining written permission from the specified officer and on payment of late fee.

A birth can be registered after 1 year of occurrence after obtaining an order from the Executive Magistrate deputed for this job by S.D.O and on payment of late fee.

Fee Structure for Registration

Registration within a period of 21 days of occurrence – No fee

Registration after 21 days but up to 30 days of occurrence – Rs.1/-

Registration after 30 days but up to 1 year of occurrence – Rs.1/-

Registration after 1 year of occurrence – Rs.1/-

Addition of the Name of the Child in Birth Record

Within 1 year of the birth, the parents can get the name of their child added without any fee from the registrar. An affidavit along with an application from shall be needed from the parents. After 1 year but within 15 years, the same can be added at the same registration unit, on payment of late fee Rs 5/- and submission of an application form with affidavit.

Changes in the Certificate
Changes in the certificate can be undertaken at same registration unit on a written request along with an affidavit and undertaking from the informant.